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Executive Assistant

This role is under:
Operations

We are seeking a highly motivated, proactive, and exceptionally organized Executive Assistant to serve as the primary operational and strategic partner to a dynamic senior executive
You will provide seamless support across all business ventures, including a leadership role at a leading Real Estate Media Tech company (PLB) and as the Founder of a growing Business Coaching practice (MasteryCollective).
This is not a traditional administrative role. You will be the strategic right-hand and organizational backbone, enabling the executive to operate at maximum efficiency and impact.
The ideal candidate:

  • Is a master of context-switching.
  • Is a proactive problem-solver.
  • Thrives on bringing order to complexity.

You will act as a gatekeeper and gateway, ensuring the executive’s time is spent on the highest-value activities across all enterprises.

What will I be doing?

1. Executive Management & Strategic Coordination
  • Act as the central point of contact for the executive’s associates, employees, clients, and partners.
  • Take full ownership of the executive’s calendar, ensuring strategic time management.
  • Filter, prioritize, and manage the executive’s emails and social media DMs.
  • Arrange complex domestic and international travel.
  • Prepare and submit accurate, timely expense reports.
2. High-Level Meeting & Project Support
  • Shadow and support the executive in high-level meetings, pitches, and strategy sessions.
  • Prepare and organize materials (agendas, presentation decks, pre-read packs).
  • Capture detailed minutes and track action items (using AI tools like ChatGPT, Gemini, and manual notes).
  • Support operational workflows and project management (Asana, Jira, Trello).
  • Oversee ad-hoc projects, research, and system/process improvements.
3. Client Onboarding & Business Growth
  • Manage the full client lifecycle for the coaching business.
  • Act as a key contact point for prospective clients.
  • Compile operational reports and dashboards to track business growth.
4. Marketing & Event Management
  • Manage and execute content calendars for social media, newsletters, and blogs.
  • Coordinate with freelancers or agencies (designers, editors).
  • Provide end-to-end logistical support for events (conventions, training).
  • Assist in promoting events via social media and email campaigns.

What is required of me?

  • Experience: 5–7 years in executive support for senior leaders, ideally in tech, media, or startups. Experience supporting entrepreneurs is a plus.
  • Mentality: Proactive, “run and gun,” strong ownership, anticipates needs.
  • Organizational Skills: Exceptional time management and detail orientation.
  • Communication: Impeccable written, verbal, and interpersonal skills.
  • Tech Savvy:
       – Google Workspace, MS Office, Slack, WhatsApp.       – Presentation tools: Keynote, Google Slides, Canva.       – Project management tools: Asana, Trello.       – Proficient in AI tools (ChatGPT, Gemini).
  • Discretion & EQ: Handles confidential information with integrity and professional judgment.

What's in it for you

  • Exposure to exciting industries: Real Estate, Media, Tech, Business Coaching.
  • A true strategic partnership role with direct business impact.
  • ⁠5-Day, 35-Hour Work Week
  • ⁠5-Year Loyalty Bonus
  • Monthly Wellness Allowance
  • ⁠⁠Up To 30 Days Of Paid Leave
  • ⁠⁠Annual Complimentary Health Check-Up
  • ⁠⁠Staff Welfare Programs
  • ⁠⁠Career Progression Opportunities
  • ⁠⁠Departmental Bonding Activities
  • ⁠⁠Regular Huddles
  • ⁠⁠TownHall Meetings
  • ⁠⁠Family Day Events
  • ⁠⁠Workout Nights
  • ⁠⁠Pets Day
  • ⁠⁠Board Games Night
  • ⁠Strategy Retreats
  • ⁠Hackathons
Apply Now
Apply Now

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